Personnel Division

P-I Section

P-II Section

P-III Section

 

22(06)/2007-Pers.II
Government of India
Department of Information Technology

 

SUBJECT:  Work Allocation amongst the Staff of Personnel II Section

2. Shri Rajesh Lugun, Section Officer (in-situ)

Work Allocation amongst the Staff of Personnel II Section

Sl. No.	Responsibilities
1	All establishment matters in respect of Head Chowkidar, Sr. Peon, Daftry, Peon S. Karamchari, Jr. Roneo Operator, Farash,  Chowkidar and  Senior Library Attendant  ---- MTS
2	Maintenance of Reservation Rosters of these grades.
3	Recruitment/appointment/Promotion for above posts and maintenance of seniority lists.
4	Probation/Confirmation matters
5	Grant of financial upgradation under MACP Scheme for the above grades.
6	Deputation (In and out of DIT) and related matters in r/o above grades.
7	Resignation/Retirement/Voluntary Retirement/Pension and other terminal benefits
8	Providing information under the RTI Act. (2005) in respect of posts dealt-with.
9.	Honorariums to Group `D’ employees for operating Xerox machine
10	Proposals relating to grant or acceptance of honorarium
11	Supervision of Contractual messenger and settlement of bill received from DOEACC
12	Supervision and settlement of bill of  Office Assistants and Office Assistants-cum-Stenographer engaged thought DOEACC
13	Any other work assigned by senior officers.

3. Shri Harish Kumar Kapur, Section Officer (in-situ)

Sl. No.	Responsibilities
1	Maintenance of Service Books/ Annual Verification of Service books (from D&D Section & individual official) and all other matters relating to Service Books (including nomination forms).
2	Annual increment of all non Gazetted employees.
3	Grant of conveyance/computer/fan/festival advance to all non Gazetted employees
4	Reimbursement of Tuition Fees to non Gazetted employees
5	Recording/Reviewing/Weeding out of old records in coordination with diarist and other dealing hands.
6	Keeping/maintenance of registers relating to O&M/ Recording & weeding of files.
7	Submission of allotted Periodical Reports & Returns including consolidation of  information in respect of  Pers.-II Section
8	E-Service Book in respect of all the Grades in Pers.-II Section
9	All LTC cases/encashment of leave of Non-Gazetted employees of DIT
10	Any other work assigned by senior oficers.

4. Smt. Reena Prakash, Assistant

Sl. No.	Responsibilities
1	Grant of Permission for Tests/Treatments in recognized diagnostic centre and Hospital and Emergency Medical cases in respect of all Non-Gazetted employees
2	Settlement of Medical Bills in respect of all the Non-Gazetted employees.
3	NOCs for applying/renewal of Passports and permissions for higher studies/courses in r/o all non-Gaz.posts.
4	Any other work assigned by senior officers.

5. Smt. Kamlesh Kumari, Assistant

Sl. No.	Responsibilities
1	All establishment matters concerning Lower Division Clerks and Upper Division Clerkes
2	Maintenance of Reservation Rosters
3	Recruitment/appointment/Promotion for above posts and maintenance of seniority lists.
4	Probation/Confirmation matters
5	Grant of financial upgradation under MACP Scheme for the above grades.
6	Deputation (In and out of DIT) and related matters in r/o above grades.
7	Resignation/Retirement/Voluntary Retirement/Pension and other terminal benefits
8	Providing information under the RTI Act. (2005) in respect of posts dealt-with.
9	Forwarding of applications on deputation basis.
10	All GPF Cases of  in respect of All Grades (Advance and Withdrawal)
11	Any other work assigned by senior officers

6. Shri. Udai Bhan, Upper Division Clerk

Sl. No.	Responsibilities
1	All establishment matters concerning the posts of   S&T (non-Gazetted) [consisting of Draftsman, Tradesman, Lab. Assistant] Receptionist,  Lib. Information Assistant, Security Supervisor, Transport Supervisor, Vigilance Assistant, Store Assistant, Jr. Hindi Translator, Sr. Hindi Translator,  Caretaker, Sr. Reprographer, Sr. Roneo Operator, Sr. Record Keeper, Library Clerk, Xerox Operator, Dispatch Rider, Staff Car Driver and Artist B
2	Maintenance of Reservation Rosters
3	Recruitment/appointment/Promotion for above posts and maintenance of seniority lists.
4	Probation/Confirmation matters
5	Grant of financial upgradation under MACP Scheme for the above grades.
6	Deputation (In and out of DIT) and related matters in r/o above grades.
7	Resignation/Retirement/Voluntary Retirement/Pension and other terminal benefits
8	Providing information on Parliament and RTI Act. (2005) in respect of posts dealt-with.
9	Annual Action Plan
10	Provision of Budget/Funds for salary etc./furnishing of such returns/information to Finance Division/Audit matters.
11	Consolidation and coordination relating to Parliament Questions in Pers.-II Section
12	General Coordination/Miscellaneous type of work in Pers.-II Section.
13	Any other work assigned by senior officers.

7. Shri Bhawani Ram Dikarwal, Lower Division Clerk

Sl. No.	Responsibilities
1	Diary/Despatch and movement of files.
2	Maintaining Casual Leave record in r/o staff of Personnel II Section
3	Submission of weekly/monthly arrear reports and such reports relating to O&M/ MOP
4	Work relating to Hindi and various reports on official language
5	Maintenance of file register/ master copy folder/ guard file/ office order file/ spare copies of various circulars.
6	Maintenance of Reminder Diary/Call Book/Precedent Book/ Register for VIP references
7	Circulation of vacancy circulars.
8	Any other work assigned by senior officers.

Various reports and returns are distributed as indicated against each in the  enclosed list.

 

ANNEXURE-I

12(2)/2004-P.III
Department of Information Technology
Personnel-III section.

Duties/Responsibilities of dealing hands of P.III Section.

1. Shri K.P. Gupta , Assistant.

• Obtaining and maintenance of ACRs and Mid-ACRs of all Gazetted and Non- Gazetted Staff of DIT.
• Representations relating to ACR matters: and
• DPC clearance cases.
• Records Management of files/documents on the dealing subject.

2. Smt. Meena Kumai. S ,Assistant.

• Framing & review of recruitment rules
• All Court cases and its related matters.
• Disciplinary matters in respect of all employees of DIT and NIC/STQC Directorate.
• Dealing parliament matters relating to the above subject.
• Records Management of files/documents on the dealing subject.

3. "--"

• Processing of intimation/ permission under CCS Conduct Rules.
• Obtaining and Maintenance of Annual Property Returns (APRs) of all Group 'A' and 'B' employees.
• Review of cases of all employees of DIT under FR 56 (j).
• Reverification of character & antecedent of officials' working in sensitive divisions.
• Dealing parliament matters relating to the above subject.
• Records Management of files/documents on the dealing subject.

4. Smt. A. Padmawati, Assistant.

• Review Promotion of all S&T officers (Group 'A' & below Group 'A' of DIT. and Group 'A' of STQC (Directorate).
• Representations relating to review promotion.
• Personnel Policy Matters.
• Representation relating to Personnel Policy.
• Matters pertaining to Office Council / Association.
• Dealing parliament matters relating to the above subject.
• Records Management of files/documents on the dealing subject.

5. Shri Mohan Lal , LDC.

• Diarising / Despatch of Dak.
• Monthly/Weekly arrears statements.
• All periodical returns

 

Annexure II STATEMENT INDICATING THE AUTHORITIES WHO WILL EXERCISE VARIOUS DELEGATED POWERS IN RESPECT OF P.III SECTION

Sl.No	Nature of Powers	Authority prescribed in the Rule	Authority who will exercise the powers in DIT, Ministry of Information Technology	Extent of Power delegated		Remarks
1.	Contingent Expenditure	Ministry	JS (Gen. Admn )	Recurring Non-Recurring
				Full	Full
2.	Advance of TA to non-officials	Ministry	Group Coordinator	Full Powers
3.	i.Grant of Permission to receive honorarium /fee from outside agencies ( both Govt. and non-Govt.)	Ministry	i. Group Coordinator (GC) ii. Deputy Director	Up to Rs. 1,000( in r/o officers / staff under the respective GC) Up to Rs. 500/- ( in r/o Group 'B' 'C''D' Staff working in Admn.)
	ii.Sanction of Honorarium/fee, in case where scale has been prescribed such as, verbatim record of proceedings, examination , test fees etc.	Ministry	i. Group Coordinator ii. Deputy Director,Pers	Up to Rs. 1,000/- ( in r/o officers/staff under respective GC) Upto Rs. 500/-( in r/o Group 'B' 'C' and 'D' staff working in Admn.)
	iii.Payment of Honorarium not covered by (ii) above	Ministry	i. Group Coordinator ii. Additional Secretary / Head of Personnel iii. Secretary	Upto Rs. 1,000/- ( in r/o officers/staff under respective GC) Upto Rs. 2,500/- Beyond Rs. 2,500/- with the concurrence of IFD
4.	Purchase and Sale of immovable Property and Motor Car/ Scooter	Ministry	i. Head of Personnel ii Director (Pers.) iii. Dy. Director (Pers.)	JS/Sc'G' & equivalent and above Group 'A' officers of Sc'F' ( & equivalent) and upto Sc'B' ( & equivalanet) Group 'B', 'C' & 'D'
5.	Investment Lending & Borrowing	Ministry	i. Head of Personnel ii. Director (Pers.) iii. Dy. Director (Pers.)	JS/Sc'G' & equivalent and above Group 'A' officers of Sc'F' ( & equivalent) and upto Sc'B' ( & equivalanet) Group 'B', 'C' & 'D'

 

ANNEXURE - III

DECISION MAKING AUTHORITIES AND CHANNEL OF SUBMISSION OF CASES IN THE DEPARTMENT OF INFORMATION TECHNOLOGY (DIT)

 

ii) Statement indicating the authorities who will exercise various delegated powers in respect of GC section are placed at Annexure - II.

Division Name : Autonomous Bodies Coordination Division

Annexure- I

ROLE OF AUTONOMOUS BODIES CO-ORDINATION DIVISION

• All matters relating to Personnel Policies in respect of all the autonomous bodies under the control of DIT (Brief of Societies at Annexure IA)
• All matters relating to ET&T (in the process of closing down( and the residual aspects.
• Residual work of 3SEI and CMC
• All foreign deputation proposals of Chief Executives of Societies under DIT
• Dealing with VIP References in respect of Societies under DIT
• Representations/Complaints received in respect of Societies under DIT
• Laying of Annual Report in respect of Societies under DIT
• Dealing with Parliament questions in respect of Societies and sending draft replies
• Co-ordination work relating to Optimization of Direct Recruitment, Audit matters etc.
• All matters pertaining to appointment of Chief Executives and obtaining approval of ACC
• Obtaining ACC approval from DOPT for all posts of Societies in the scale of pay of Rs.18,400-22,400 and above
• Drafting
• Recruitment Rules in respect of all Societies
• Co-ordination work relating to Court cases in respect of Societies under DIT
• Examining the Agenda Items for Governing Council meeting and conveying the views of the Department for consideration of the concerned Governing Councils
• Constitution/Reconstitution of Governing Councils of Societies
• Co-ordination work relating to ACC, Annual Action Plan etc.
• All reports/ returns pertaining to ABC Division
• General Co-ordination work relating to all Societies

WORK ALLOCATION IN AUTONOMOUS BODIES COORDINATION DIVISION

Ms Aruna Nayar : Director & HOD

• All matters relating to ABC Division including attending Screening/Selection committee meeting etc. of Societies under DIT.

Shri Gautam Bhatacharya, Jt. Director

• All matters relating to ABC Division and including attending Screening/Selection committee meeting of Socities where he is a member.

Shri Surender Jeet, Section Officer

• All matters relating to ABC Division and coordination with other Ministries/Departments in connection with the matters being dealt in ABC Division

Shri Sanjit Choudhary, Assistant

• All matters relating C-DAC and SAMEER.
• All matters relating to ET&T (including Court Cases) and residual work of CMC, 3SEI and ESC.
• Coordination work relating to Optimization of Direct Recruitment' and other important matters e.g. Recruitment Rules, Upgradations of posts of Chief Executives, Budget/Audit etc.
• Any other work assigned by Section Officer.

Smt. Lalitha A. Nair, Assistant

• All matters relating to C- MET and ERNET.
• RTI.
• All foreign deputation proposal of Cheif Executives of all Socities under DIT.
• Any other work assigned by Section Officer.

Smt. Ansa John, Assistant

• All matters relating to DOEACC Society and STPI.
• Coordination work relating to ACC return, Annual Action Plan, Misc. Parliament Questions etc.

Smt. A.M. Selvi, UDC

• All reports/returns pertaining to Societies Section
• General Coordination work relating to all Societies.
• Any other work assigned by Section Officer.

Smt. Shashi Bala, UDC

• All Diary/ Dispatch work of Societies Section.
• Any other work assigned by Section Officer.

Shri . Inder Singh, Daftary

• Distribution of all Dak
• Xerox work
• Any other work assigned by Section officer

Annexure IA

DETAILS OF SOCIETIES UNDER DIT

S.No.	Name of Society and Hqrs.	Broad objectives	Chief Executive	Chairman Governing Council
1.	Society for Applied Microwave Electronics, Engineering and Research (SAMEER), Mumbai	i)To contribute to the growth of science and technology of microwave electronics and allied areas through intensive research, design, development, training of manpower and setting up of facilities for national progress. ii)To encourage and promote the development and progress of microwave electronics for self reliance in the country and for advancement of the state of art in microwave electronics through scientific research and development, education, commercial and industrial applications and wider utilisation of microwave technology and products. iii) To develop the technology in national interest and limited quantities of professional grade product.	Shri S. Karunakaran, (Addl. Charge)	Honble MCIT
2.	Software Technology Parks of India, (STPI), New Delhi.	i) To establish and manage the infrastructures resources and to provide services to the users (who undertake software development for export purposes) for development and export of software through data links/ HSDC. ii) To promote development and export of software and software services. iii) To undertake export promotion activities such as technology assessments, market analysis, market segmentation etc. iv) To train professional in the field of software technology	Shri Bharat Bushan, (Addl. Charge)	Honble MCIT
3.	ERNET India New Delhi	i) To develop, set-up and operate nationwide state-of-the-art computer communication infrastructure with international connectivity and provide services to Academic, Research Institutions, Govt. organisations. NGOs, Private sector R&D organizations and various other non-commercial organizations. ii) To undertake and promote education, research, development, training and standardisation in the area of computer networking. iii) To act as bridge for co-operation among other countries in area of computer communication information technology and computer networking.	Dr. N. mohanram	Honble MCIT
4.	Centre for Develop-ment of Advanced Computing, (C-DAC) Pune	Carrying out Information Technology related Research & Development and high-end Human Resource activities.	Shri S. Ramakrishnan Director General	Honble MCIT
5.	DOEACC Society, New Delhi	The Society and will be engaged in carrying out Human resource development related activities in Information Technology education and training.	--	Honble MCIT
6.	Centre for Materials for Electronics Technology, (C-MET) Pune	i) To establish technology upto pilot scale and transfer the same to industry. ii) To explore market for selected materials having natural resources in the country. iii) To provide service to industry in the form of materials characteristics, problem solving and technical consultancy.	Dr. Krishan Kumar, (Addl. Charge)	Honble MCIT

Division Name : MS/O&M Unit

The MANAGEMENT SERVICES (ORGANISATION & METHODS) [MS(O&M)] Unit is responsible for over-seeing observance of organisational and paper-management aspects in r/o DIT and its attached offices and other constituent units under its administrative control. The MS(O&M) Unit is headed by Dir(AN) who is assisted by Senior Analyst, and Section (consisting of SO, one Assistant, one UDC, and Peon). The detailed responsibilities assigned to the MS (O&M) Unit are given in Annexure-A. In regard to DIT, the Organization Chart and the Allocation of Business Rules pertaining to DIT have already been placed on DIT Portal. 1. The concerned officers exercise their powers as per departmental instructions i.e. the Delegation of Administrative & Financial Powers in DIT" as amended from time to time - have been placed on DIT Website. 2. The responsibilities assigned to all GCs, & HODs in DIT have been placed on DIT Website.