Divison Name: Personnel Division
P-I Section
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P-II Section
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P-III Section
ANNEXURE - IV
Norms for processing various cases in P-III Section
| Activity | Action to be initiated |
|---|---|
| Review under FR 56(j) | First week of each quarter |
| Annual Property Returns | First week of January |
| Quarterly Report in respect of O&M matters | First week of each quarter |
| Half-Yearly Reports in respect of O&M matters | First week of January and July |
| Annual Reports in respect of O&M matters | First week of January |
| Monthly report on disciplinary cases | First week of every month |
| Issue of blank ACR form of Gazetted officers for previous calendar year | First week of December |
| Issue of blank ACR forms to all IAS officers and other organized services Issue of blank ACR forms to all non-gazetted staff of the Department for the previous financial year | Second week of March |
| Issue of blank CR forms to all group `A' S&T officers eligible for review promotion w.e.f. Ist January of next year | 3 rd week of August |
| Initiation of Review Promotion exercise for Group `A' S&T officers | During July/August of the year. |
| GC-Section | |
| Norm Title | A Check List for monitoring various activities is placed at Annexure IV |
| Effective Date of the Norm | -- |
| Norm Definition | -- |
| Detailed Guidelines for the Norm | -- |
Division Name : Autonomous Bodies Coordination Division
CASES DISPOSAL (TIME LIMIT): Annexure III
| Sl. No. | Subject | Time required |
|---|---|---|
| 1 | Appointment cases of Chief Executives requiring approval of ACC | 6 months |
| 2 | Other cases of appointment in Societies requiring approval of ACC | 3 months |
| 3 | Seeking exemption from DOPT for continuation of deputation beyond 5 years | 3 months |
| 4 | Seeking exemption from DP&PW from the general rule of immediate absorption in Autonomous Bodies | 3 months |
| 5 | Foreign deputation proposals of Chief Executives of Autonomous Bodies | 1 months |
| 6 | Laying of Annual Report in both Houses of Parliament | 2 months |
| 7 | Reconstitution of Governing Councils in respect of Societies under DIT | 3 months |
Reports/Returns
- Numerical Abstract of cases pending disposal for over a month (Monthly)
- Monthly Report to DOPT regarding ACC appointments (Monthly)
- Executive Summary for Secretary for Secretary on Key Administrative issues ( Quarterly)
- Hindi Report (Quarterly)
- Anti Corruption Measures Vigilance (Quarterly)
- Surprise Security check by Security Officer (Half yearly)
- Allocation of Assignment among officers and their reporting pattern(Half yearly)
- Half yearly status of a special drive conducted on Record Management aspects ( Half yearly)
- Performance report for Annual Review of O&M activities (Annual)
- Compliance Report on observations made by the concerned Inspecting officer / Inspecting Team (Annual )
QUARTERLY TARGET FOR ABC DIVISION
Quarter from January to March
- Obtaining ACRs of Chief Executives of Societies and getting them reviewed.
- Review of term of Chief Executives of Societies
- Review of tenure of Governing Council of the Societies
- Submission of Annual/Half Yearly/Quarterly Reports in respect of ABC Division
- Final review of laying of previous years Annual Report in Parliament and taking corrective steps, if any
Quarter from April to June
- Review of term of Chief Executives of Societies
- Review of tenure of Governing Council of the Societies
- Submission of Quarterly Reports in respect of ABC Division
Quarter from July to September
- Review of term of Chief Executives of Societies
- Review of tenure of Governing Council of the Societies
- Receipt of Annual Report in respect of Societies under DIT
- Submission of Half Yearly/Quarterly Reports in respect of ABC Division
Quarter from October to December
- Review of term of Chief Executives of Societies
- Review of tenure of Governing Council of the Societies
- Laying of Annual Report in respect of Societies under DIT
- Submission of Quarterly Reports in respect of ABC Division
Division Name : MS/O&M Unit
| Norm Title | Fixation of time limit for disposal of applications/requests received from officers/staff |
|---|---|
| Effective Date of the Norm | 14-3-2002 |
| Norm Definition | - |
| Detailed Guidelines for the Norm | - |
| Norm Title | Record Retention Schedule (RRS) for substantive nature of functions performed by the technical divisions of DIT |
|---|---|
| Effective Date of the Norm | 01-09- 2004 |
| Norm Definition | - |
| Detailed Guidelines for the Norm | -- |
